Search for Files

To find files in FTS

1	In the Navigation panel, click Retrieve Files or Send Files, depending on the type of files you want to view.

Send Files lists files your company uploaded.

Retrieve Files lists files your partners uploaded.

Note: Hub users also have My View and Support User View tabs at top left. My View (default) shows the hub company’s view of received and sent files. To use Support User View to view a partner’s FTS view, see “View a Partner’s FTS” on page 33.

Status column icons on the new page indicate the current status of files:

Icon	Description
New File	For Retrieve Files only. A new file received by your company. Other actions, such as a file download, have not yet occurred.
Downloaded File	For Send Files and Retrieve Files. The File has been downloaded from FTS. See “Download Files” on page 30.
Submitted	For Send Files only. The file was uploaded to FTS successfully by your company. See “Upload Files” on page 28.
Error	For Send Files only. The action to send a file through FTS or upload a file through FTP failed.
Expired	For Send Files and Retrieve Files. FTS has deleted the file automatically after 45 days of receiving it. The file name remains in the list of files, but users cannot download it.

Note: Hover over the icon to view a description.

To also view a previous status of a file, see “View File History” on page 32.

The column display varies by trading community. For example, columns might display the following information for files in the list:

Column Item (Example)	Description
Sender	The sender of the invoice.
Receiver	The receiver of the invoice.
File Type	The type of file, for example, BIN for a binary, non-EDI file).
File Size	The size of the file (in bytes).
User	For Send Files. The name of user who uploaded the file in FTS). Note: FTS does not record the user name when files are sent to OpenText through FTP or Managed Services.
Days Before Deletion	The number of days remaining before the system automatically deletes the file. FTS retains all files for 45 days after they are uploaded. Users can also delete files manually. See “Delete Files” on page 30.
Created Date	The timestamp when a file was uploaded to FTS.

2	To list only files associated with a specific metadata value (for example, Sender) during upload, or were uploaded during a specific time range, provide that metadata in the fields above the list, then click Search.

To use a time range, click the calendar icons next to the From and To fields, then click a date to insert it.

Search fields vary by trading community.

To restore the original list, remove the search values, then click Search again.

3	In some trading communities, you can sort a list in one of the following ways:

Click a column header to sort the list using that data attribute. Example: Sender. To sort in reverse order, click the header again.

If a column header contains an empty field, type the first few characters of a value to reorder the list using that value to begin the list.

4	To change the number of rows that display in a list, select a different value in the drop-down menu below the list.

5	To view later pages in a list, click a page number or pagination link to the right of the number of rows control:

Page Scroll Icon	Description
|<	Return to the first page.
<<	Go back one page.
>>	Go forward one page.
>|	Go to the last page.

16.2 release. Updated October 23, 2016 Trading Grid Online User Guide PDF

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