Field Descriptions and Terms

 

Icon	Description
	Indicates no comments or remarks were made.
	Comments exist for this field. Click the icon to read the text.
status	Supplier acknowledged and accepted the Order.
status	Supplier acknowledged the Order, but neither accepted nor rejected it.
status	Order does not require an acknowledgment.
status	Supplier acknowledged, but rejected, the Order.
status	Supplier acknowledged part of the Order, but not the entire Order.
status	Fully committed status. Supplier agreed to both the date and quantity requested for all schedules in the Order.
status	Partially committed status. Supplier has not entered commitment data for all schedules in the Order, but, for the ones entered, has agreed to both date and quantity requested.
status	Fully missed status. Supplier committed to all schedules in the Order, but the date or quantity committed to were not as requested in at least one schedule.
status	Partially missed status. Supplier did not commit to all schedules in the Order, and, for one or more of the committed schedules, the committed date or quantity was different from the requested date or quantity.
status	Partial credit status. Partial credit against the associated Invoice.
status	Full credit status. Complete credit against the associated Invoice.
status	Deleted status. Status occurs when, because of a change or a delivery, the Requested Quantity for a part schedule or Order line item becomes zero.
status	Supplier invoiced all line items in the Order.
status	Supplier invoiced some of the line items in the Order.
status	A previous Invoice(s) exists against this Order.
status	You or your Hub paid the entire Invoice.
status	You or your Hub made partial payment(s) against the Invoice.
status	Supplier shipped all line items in the Order.
status	Supplier shipped some of the line items in the Order.
status	Supplier opened the Order.

Acknowledged Status

The Supplier acknowledged the Order by accepting or rejecting it, or the system received an EDI Order Acknowledgement. Icons include:

	Acknowledged and accepted.
	Acknowledged but rejected.
	Acknowledgment not required.
	Acknowledged, but neither accepted nor rejected.
	Acknowledged part of the Order, but not the entire Order.

additional data

Additional data fields you or the Supplier entered for the document.

adjusted amount

On a Remittance Advice, your approved amount. This amount is subtracted from the Invoice Amount, resulting in the Net Amount Paid to the Supplier.

Allowances/Charges

An allowance is an additional amount that you allow the Supplier to add to the Invoice (for example, an allowance for freight charges).

A charge is an amount that you are requesting the Supplier to subtract from the Invoice (for example, promotional discount).

A next to the amount indicates you made comments about this charge. Click the to read the comments.

Amount

On the Invoice Search Result page, the total Invoice amount.

On the Remittance Advice Search and Search Result pages, the Invoice amount that was paid.

Note: On the Search page, enter the Invoice amount paid to access the Remittance Advice for that Invoice. To do so, enter the exact amount, or your search results will not be valid.

On the Order Search Results page, the total amount of the Order.

Amount of Packaging

Number of Packaging Type units being shipped.

Bill to Address

Address where the Invoice should be sent for payment.

blanket Order

Your long-term commitment to the supplier for a part against which short-term releases are generated to satisfy requirements. Often, blanket Orders cover only one part with pre-determined delivery dates. A blanket Order is synonymous to a standing Order.

buyer

The customer, or the entity that issues Orders to Suppliers/Vendors.

Buyer
Buying Company

Refers to your company name and contact information.

Buyer Item ID
Buyer Part #
Buyer Part Number

Number or code you assigned to the line item, which is the part number associated with the part schedule or the Order line item.

Carrier
Carrier Name

Name of the shipping vendor or the routing method used by the shipping vendor.

Carrier Code

The standard carrier alpha code (SCAC).

Carrier Tracking Number

The number assigned by the shipping vendor to track this shipment.

charges and allowances

An allowance is an additional amount that you allow the Supplier to add to the Invoice (for example, an allowance for freight charges)

A charge is an amount that you request the Supplier subtract from the Invoice (for example, promotional discount).

A next to the amount indicates that you made comments about this charge. Click the to read the comments.

Column to Sort by

On any of the Search pages, specify how you want your search results sorted. By default, results are sorted in ascending or descending order based on the data in the column you select.

To change the order, select a sort option beneath the field.

commit

For an Order that is a Stock Transfer Order (STO), the Supplier must commit to the dates and quantities for the delivery of items that you requested. This process generates a “Promise,” which you can review and use to evaluate the Supplier's performance about whether the Supplier meets your commitments. You decide if the Supplier must commit to an Order.

Commit Date

Date when you receive the shipment. This date cannot be before your Requested Date.

Commit Quantity

The number of the ordered parts that arrive at your specified location on the Commit Date.

commitment statuses

Fully committed. The Supplier agreed to both the date and quantity requested for all schedules in the Order.

Partially committed. The Supplier has not entered commitment data for all schedules in the Order but, for the ones entered, has agreed to both date and quantity requested.

Fully missed. The Supplier committed to all schedules in the Order, but the date or quantity committed to were not as requested in at least one schedule.

- Partially missed. The Supplier did not commit to all schedules in the Order and, for one or more of the committed schedules, the committed date or quantity was different from the requested date or quantity.

Comments

Optional text that provides information about the document. A in this field indicates you made comments. Click the to read the comments.

Credit Note statuses

Partial credit. The Supplier entered a partial credit against the associated Invoice.

Full credit. The Supplier entered a complete credit against the associated Invoice.

Currency

Code indicating the type of money, for example, USD for the United States dollar or JPY for the Japanese yen, that the item amount is based on. Currency for an Invoice is the same as its corresponding Order. If there was no associated Order, the currency is usually that of the Supplier's country.

For Remittance Advices:

On the Search page, you can specify the type of currency for which you want to see payment advices.

On the Search Results or Details page, lists the type of currency in which payment was made for that advice.

Date

On the Search Result pages, the date that the document was created.

Date Prepared

Creation date of the Remittance Advice.

Date Range

The starting (From) and ending date (To) between which you want to see Invoices, Orders, Shipping Notices, or Remittance Advices. Click the calendar icon to select the dates. Or, enter the dates in the specified format (mm/dd/yyyy or dd-mm-yyyy, or yyyy-mm-dd. Then, select the type of date you are looking for, either:

Document — Date the user entered in the document itself.

Transaction — Date when the document arrives in the OLV system.

For Shipping Notices or Order schedules, the system finds those with a Requested Arrival Date within the Date Range you specify.

For Invoices or Remittance Advices, the system finds those with a creation date within the Date Range you specify.

Debit Amount

On the Debit Note Search Result page, the total Debit Note amount.

On the Remittance Advice Search and Search Result pages, the Invoice amount that was paid.

Note: On the Search page, enter the Invoice amount paid to access the Remittance Advice for that Invoice. To do so, enter the exact amount, or your search results will not be valid.

On the Order Search Results page, the total amount of the Order.

Debit Note Number

Unique identifier for the Debit Note the Buyer assigns when creating the Debit Note.

Debit Note statuses

Partial debit. The Buyer entered a partial debit against the associated Invoice.

Full debit. The Buyer entered a complete debit against the associated Invoice.

Default currency code

Select the code indicating the type of money you want your item amounts based on.

Deleted or status

This status occurs when you delete either the Order or the Requested Quantity for a part schedule or Order line item.

Department Code

A buyer-assigned code identifying the internal department carrying this product.

Note: Usually used in a retail context.

Description

Short description of the line item.

Discount/Adj Amount

On a Remittance Advice, the amount by which you adjusted the Supplier's Invoice amount. It could be the amount specified by the Buyer Approver during the adjudication process. This amount is subtracted from the Invoice Amount, resulting in the Net Amount Paid to the Supplier.

Discount (percent)

Percent of the discount for the Invoice if you pay it within the number of allowed Discount Days.

Discount Days

The number of days that you have to pay the Invoice and still be eligible for the discount.

Download
Download Summary

Click this action to download all pages of your search results into a Microsoft Excel spreadsheet (.xls).

End Date

Expiration date of a blanket Order.

Equipment for transport

How the items are being shipped, for example, Trailer. Mutually Defined indicates you and the Supplier discussed this and agreed on the shipment transport equipment.

Exit

Click this link to exit Order Lifecycle Visibility and close your browser.

Extended Price

The unit price of the line item multiplied by the quantity that was invoiced.

The extended price is affected by products that are sold in unit multiples. If the you specified that the product is sold in multiples, the Multiple Quantity field identifies how many of this item represent a unit. To determine the extended price, the system divides the quantity ordered by the quantity of the multiple, and then multiplies by the unit price.

Firm status

You generate this status.

Note: This is a “true” order that you are requesting the Supplier to fill. That is, you are committing to purchase.

This Order line item order is for a stipulated period of time.

You cannot change the Order line item order details during the stipulated time period.

The Supplier has not yet committed to the Order line item order.

The Order line item has an assigned Order number.

FOB Description
FOB Terms

Specifies FOB (Free-on-Board) Destination (DE) or Origin (OR).

FOB Destination indicates that the Supplier own the goods while in transit and is responsible for any loss or damage up to the time of delivery.

FOB Origin indicates that you are responsible for any loss or damage of the goods while in transit.

Forecast

A schedule with planned status.

GTIN

Global Trade Identification Number. Number or code you assigned to the line item. The part number associated with the part schedule or the Order line item.

Hub

Refers to your company name and contact information.

Invoice

Bill prepared by the Supplier of goods or services, and then submitted to you for payment. An Invoice lists all items or services bought, together with amounts.

Invoice Amount
Inv. Amount

When creating an Invoice, the total Invoice amount that the Supplier is billing you. This amount is for the items ordered or services that you received.

On the Invoice Search Results page, the total Invoice amount that the Supplier billed.

For a Remittance Advice, the amount that you specified during the adjudication process. This amount, minus the Discount/Adj Amount, results in the Net Amount Paid you paid.

Inv. Date
Invoice Date

Date the Invoice was created or entered into the system.

Invoice Gross Amount

Sum of the Invoice line item amounts (including Allowances and Charges) plus any freight or tax charges.

Invoice Line No

The line number of the line item in the Invoice.

Invoice No.
Invoice Number
Invoice Number to use

Unique identifier for the Invoice that the Supplier assigns when creating the Invoice.

On the Search for Invoice and Search for Remittance Advice pages, you can specify the Invoice for which you want to see information. Or, you can enter a partial Invoice Number followed by an asterisk (*).

On any Search Results page, click the number to see Invoice information.

Invoice rules

These rules are set by the Company Administrator.

Rule	Select rule to . . .
Allow negative invoice quantity	Let Suppliers create an Invoice for a negative quantity, that is, the Supplier can create a credit against a line item. For example, if the Unit Price is $100 and the Qty Available to Invoice is 40 and the Supplier enters a Ship Quantity of -20, the line item extended value would be $-2000 and the Qty Available to Invoice would be adjusted to 60.
Allow non-Order Invoice	Let Suppliers create Invoices that do not have a corresponding Order.
Allow Supplier to edit invoice discount terms and conditions	Let Suppliers change the discount terms and conditions that you specify per your Order.
Limit invoice by Order quantity - Tolerance nn %	Ensure Suppliers invoice you only for a Shipped Quantity that equals your Requested Quantity plus a specified Tolerance (percentage of your Requested Quantity). Otherwise, the Supplier can invoice you for any Shipped Quantity, even one that exceeds your Requested Quantity. For example, if the Requested Quantity = 100 and Tolerance = 10%, and the Supplier creates an Invoice for a Shipped Quantity of 111, If this rule is “on” (selected), OLV gives the Supplier an error message stating “Customer will not allow invoicing greater than X% over the Order Qty,” and the Invoice is not submitted to you. If this rule is “off” (not selected), OLV submits the Invoice to you.
Limit invoice by shipped quantity - Tolerance nn %	Ensure Suppliers invoice you only for a Shipped Quantity that equals the quantity shipped plus a specified Tolerance (percentage of the shipped quantity). Otherwise, the Supplier can invoice you for any Shipped Quantity, even one that exceeds the quantity shipped. For example, if the Shipped Quantity is 100 and Tolerance is 5%, and the Supplier creates an Invoice for a Shipped Quantity of 110, If this rule is “on” (selected), OLV gives the Supplier an error message stating “Customer will not allow invoicing greater than X% over the Shipped Qty,” and the Invoice is not submitted to you. If this rule is “off” (not selected), OLV submits the Invoice to you.
Limit invoice by receipt quantity - Tolerance nn %	Ensure Suppliers invoice you only for a Shipped Quantity that equals the quantity received plus a specified Tolerance (percentage of the shipped quantity). Otherwise, Suppliers can invoice you for a Shipped Quantity that exceeds the what you received. Important If you select this rule, you must also select the Limit SN received quantity - Tolerance nn % Ship Notice rule.
No rules	Enforce no quantity restrictions on a Supplier Invoice.
Hide Order value details	Prevent Suppliers from seeing the Order Total Amount, Unit Price, Extended Price, or the Open Amount to Invoice (maximum amount the Supplier can invoice).
Limit invoice by price - Tolerance nn %	Ensure Suppliers invoice you only for an amount that equals the Order Total Amount plus a specified Tolerance (percentage of the total dollar amount). Otherwise, the Supplier can create an Invoice that exceeds the Order Total Amount.
Credit Amount can exceed Original Line Item Amount	Let Suppliers create a Credit Note for an amount greater than the line item amount on the corresponding Invoice.
Allow Partial Credit	Let Suppliers create a Credit Note for an amount less than the line item amount on the corresponding Invoice.
Create Credit Without Invoice	Let Suppliers create a Credit Note that does not have a corresponding Invoice.

Invoice Status

Invoice status includes:

Paid — You submitted Remittance Advice document against the Supplier's invoice.

Approved — You read the Invoice and approved it for payment.

Rejected — You read the Invoice and will not approve it. You should enter explanatory comments for the Supplier.

Invoice Ticket Number

Field used for DSD Invoices. Number of the delivery ticket. There might be multiple delivery ticket fields.

Invoice Total

The total invoice amount, which is:

the extended line item price, which is the unit price of the line item multiplied by the quantity invoiced

plus

any Allowances

minus

any Charges

plus

any Freight amount

plus

any Tax amount

For a Remittance Advice, the invoice total is the amount specified during the adjudication process. This amount, minus the Discount/Adjusted Amount, results in the Net Amount Paid by you.

Invoice types

Common Invoice types are:

Service-Related — Invoice where the line items specify a quantity and a price, but the quantity times price typically cannot exceed a specific amount. Additionally, the Supplier can enter detail lines that must not exceed the total for the line for the line item.

Fixed-Price — Invoice where the price is fixed and the Supplier enters only a quantity to Invoice. The goods are received via a business standard receiving processes at a receiving dock. Also known as Direct Material Invoice.

Variable-Pricing — Invoice where line items have a quantity and an initial price, but the price can vary with each shipment; for example, oil, grain, steel. The Supplier enters the price and quantity. Also known as Commodity Invoice.

Non-receivable — Invoice where the line item has a fixed price and a specified quantity, but the goods are not received via standard processes. This invoice type can require a requestor acknowledge receipt prior to payment. Also known as Drop Ship Invoice.

Mixed — All other Invoices.

Invoiced (full) or status

The Supplier submitted an Invoice(s) for all quantities against all Order line items, or the system received an EDI Invoice indicating this.

Invoiced (partial) or status

The Supplier submitted an Invoice(s) for some of the quantities or some of the Order line items, or the system received an EDI Invoice indicating this.

Invoiced Qty
Invoiced Quantity

Number of line item units that the Supplier is invoicing you for. This number cannot be greater than the Open Qty to Invoice.

Item Total

Sum of the extended line item amounts on the Invoice. The extended line item amount is the unit price of the line item multiplied by the quantity invoiced.

Kitting Details

Displays in the Order Details area of the Order. It indicates the Order item contains sub-items. The information that displays is based on what you selected in the Child Line Item Fields area in the Form Edits section of Buyer Settings.

Last Shipment

Indicates if this shipment represents the last items shipped against the Order.

line item

One item on an Order, regardless of quantity. An Order can contain multiple line items. Each line item is independent the other line items. A line item can contain one or more order schedules.

Location

Names of places where products are stored.

Method of Payment

How you are paying the Invoice; for example, Check, Electronic, etc.

missed commit

A missed commit occurs when a Supplier commits a given part schedule, but the date is not the date you requested for 100% of the net quantity. All split commits are considered to be missed commits. Also, a part schedule is a missed commit if you change the date or quantity for a previously committed schedule.

Missed Commits

OLV looks for the part schedules in current Orders (acknowledged or not) where the corresponding Order line item does not match the total quantity or arrival date requested. Missed commits include only committed Order line items that contain commit information, and that you did not receive.

Multiple Qty
Multiple Quantity

For products that are sold in unit multiples. If you indicate the product is sold in multiples, the Multiple Quantity field identifies how many of this item represent a unit. To determine the extended price, the system divides the quantity ordered by the quantity of the multiple, and then multiplies by the unit price.

Net Days

The number of days you have to pay the Invoice. Invoices that are paid past the indicated Net Days are considered late. If you pay within the Discount Days, you are eligible for the discount percentage.

Net Amount Paid

On a Remittance Advice, the difference between the approved Invoice Amount and the Discount/Adj Amount.

New Invoice Alert

Select to generate an email when that Supplier submits an Invoice to OLV. The email is sent to all recipients you specify on the User Alerts page.

New Ship Notice Alert

Select to generate an email when that Supplier submits a Ship Notice in OLV. The email is sent to all recipients that you specify on the User Alerts page.

New Overdue Shipment Alert

Select to be notified, by email, when that Supplier has not submitted a Ship Notice by your Requested Arrival Date. The email is sent to all recipients that you specify on the User Alerts page.

New SN Alert

Select to generate an email when that Supplier submits a Ship Notice in OLV. The email is sent to all recipients that you specify on the User Alerts page.

New status

Recently web-created Invoice that has not yet been sent to you.

Notes

Enter any additional business information about the order.

Number of Units

Number of Packaging Units.

Number Shown per Page

On any of the Search pages, specify the number of documents to display on each Search Results page.

Open Qty to Invoice

Number of line item units yet to be shipped and invoiced.

Open Qty to Ship

Number of line item units yet to be shipped - Order Qty - Received Qty = Open Qty to Ship.

Order

Purchase Order, or your authorization to formalize a purchase transaction with the Supplier. An Order should state:

The name, part number, quantity, description, and price of the goods or services ordered

Agreed-to terms as payment, discounts, date of performance, and transportation

Any other agreements pertinent to the purchase and its execution by the Supplier

Order Acknowledgment

Accept indicates the Supplier has acknowledged (reviewed) the Order and has agreed to its contents.

Order Acknowledgement Alert

Select to generate an email each time that Supplier has not acknowledged one of your Orders within a certain amount of time. The email is sent to all recipients that you specify on the User Alerts page.

Order Line Number

The identifier of a line item on an Order. Click the number to see line item details.

For a line item in the Invoice, the Order Line No. specifies its corresponding line number in the Order.

Order No.
Order Number

Unique identifier for the Order:

On the Order Search page, you can specify the Order for which you want to see information. You can enter a:

Complete Order Number

Partial number (one or more characters) followed by an asterisk (*)

On the Invoice Search Results and Invoice Header tab pages, the Order from which the Invoice was created.

On any Search Results page, click the number to see Order information.

Order Qty

Total required quantity for the line item, as specified in the Order.

Order Release No.

An optional field used by some companies to identify an order within a blanket Order.

A blanket Order is your long-term commitment to a Supplier for an item against which short-term releases are generated to satisfy requirements. Often, blanket Orders cover only one item with predetermined delivery dates. A blanket Order is synonymous to a standing Order.

order schedule

Each order schedule has a given quantity for a specific date that belongs to the line item that belongs to an Order.

Order Status

On the Order Search page, search for Orders based on their status. For status explanations, see “Status.”

Orders to Acknowledge

Order line items that the Supplier has not yet acknowledged, or that need to be “re-acknowledged” per your request.

Order Total

Total monetary amount you have authorized for all Order line items.

Organization

On the Search page, click the drop-down list to see a list of subdivisions. The corporate-level is at the top on this list. Use this list to see Orders for all divisions, or for a single division.

Out of Stock

On the Inventory Activity page, these fields indicate the number of items that are out-of-stock for that specific time period.

Overdue Commit Alert

Select to be notified by email when that Supplier has failed to enter commitment data within a certain amount of time. The email is sent to all recipients you specify on the User Alerts page.

Overdue Shipment Alert

Select to be notified by email when that Supplier has not submitted a Ship Notice by your Requested Arrival Date. The email is sent to all recipients you specify on the User Alerts page.

Overdue status

This status applies to a firm order that is past due. This status occurs when your Requested Arrival Date is past the current date, which is based on your standard time, and you have not received a Shipping Notice.

Packaging Type
Packaging Units

How the items are packaged for shipment; for example, carton, pallet, etc.

Paid (full) or status

The Hub has paid all Invoices related to the Order, or the system received an RA or EDI 820 stating this.

Paid (partial) or status

The Hub has made some payments related to the Order, or the system received an RA or EDI 820 stating this fact.

Payment No.
Payment Number

Unique identifier for a Remittance Advice. On the Search for Remittance Advice page, you can specify this number to access only that Remittance Advice. Or, you can enter a partial number followed by an asterisk (*).

On any Search Results page, click the number to see Remittance Advice information.

Payment Method

How you are paying the Invoice amount, for example, Credit Card.

Pending Shipment Alert

Select to generate an email before a shipment from that Supplier is due. The email is sent to all recipients you specify on the User Alerts page. This is a proactive alert that you might want to send to the Supplier as a reminder.

PO

Purchase Order. This document is your authorization to formalize a purchase transaction with the Supplier. An Order should state:

The name, part number, quantity, description, and price of the goods or services ordered

Agreed-to terms as payment, discounts, date of performance, and transportation

Any other agreements pertinent to the purchase and its execution by the Supplier

Purchase Order

Your authorization to formalize a purchase transaction with the Supplier. An Order should state:

The name, part number, quantity, description, and price of the goods or services ordered

Agreed-to terms as payment, discounts, date of performance, and transportation

Any other agreements pertinent to the purchase and its execution by the Supplier

Reason Code*

For a Remittance Advice, the reason for the Discount/Adjusted Amount. To see an explanation for the Reason Code, click the code. The system lists the common EDI ANSI reason codes with a short description.

Received Quantity

The quantity of the part schedule or Order line item that you already received.

release

The authorization to produce or ship parts that you ordered.

Release No.
Release Number

An optional field used by some companies to identify an order within a blanket Order.

A blanket Order is your long-term commitment to a Supplier for an item against which short-term releases are generated to satisfy requirements. Often, blanket Orders cover only one item with predetermined delivery dates. A blanket Order is synonymous to a standing Order.

Remit to

Address where the Invoice confirmation or payment is sent. This address could be a combination of physical/street addresses, bank account/routing information (for electronic funds transfer), or lot box related information.

Important: Your organization is responsible for providing and maintaining a list of accurate and approved remit-to addresses for each Supplier so your company's back end/ERP systems accepts the Invoices.

Remarks

Explanatory information and details about the line item. A next to the amount indicates comments. Click the to read the text.

remittance advice

Some supply chain trading partners transmit invoice remittance information to their Suppliers.

A remittance advice is a document that identifies the invoice settlement date and payment amount and contains information on a payment, such as the receiving bank account and the Invoices that were paid. It shows the details of a Buyer Company payment, which could be for multiple Invoices. Accounts Payable usually generates Remittance Advices for EFT (electronic funds transfer) payments. For a payment by check, the Remittance Advice is the check stub.

Requested Date
Requested Arrival Date
Requested Delivery Date
Requested Ship date

Date you asked to receive the ordered parts from the Supplier.

Requested Quantity

The quantity of the line item you requested in the Order schedule or Order line item.

Retailer

Refers to your Company name and contact information.

Retailer SKU

Number or code you assigned to the line item, or the part number associated with the part schedule or the Order line item.

Revision

The revision level of the part, which indicates the number of changes to the part. The Order might or might not have releases against it.

rules

See “Invoice rules” and “Ship Notice rules.”

Saved Queries

When doing a search on inventory activity, on your Inventory Activity Search Results page, you can specify to name and save the search criteria you entered. Then, on the Search Inventory Activity page, you can select the query from this list to do the same search.

Schedule Date Range

The starting (From) and ending date (To) between which you want to see Order Schedules or Ship Notices based on the Requested Arrival Date. Enter the dates in the specified format. Or, click the calendar icon to select the dates.

For Shipping Notices or Order line numbers, the system finds those with a Requested Date within the Date Range you specify. For Invoices or Remittance Advices, the system finds those with a creation date within the Date Range you specify.

Schedule No.

Unique identifier for the Order schedule.

Schedule Type

There are various types of Orders. The status of the Order line item indicates the type of Order:

Planned status — You generate this status. Planned Order line items are for Supplier planning purposes; they contain forecasted future requirements. For a planned Order line item:

An Order number has not been assigned to the line item.

You have not committed to the line item order.

You can change the Order line item order details at any time.

You can delete the Order line item order at any time.

Firm — The Buyer generates this status. Note that:

This is a “true” order that you are requesting that the Supplier is to fill. That is, you are committing to purchase.

This Order line item order is for a stipulated period of time.

You cannot change the Order line item order details during the stipulated time period.

The Supplier has not yet committed to the Order line item order.

The Order line item has an assigned Order number.

Overdue — Applies to Firm orders that are past due. This status occurs when your Requested Arrival Date is past the current date, which is based on your standard time, and you have not received a Shipping Notice.

Settlement Date

Date on the Remittance Advice that specifies when you made the payments included in the advice.

Ship from Address

Location of the items being shipped.

Ship Notice Number
Shipping Notice Number

The Supplier's Invoice number or other unique identifier for the shipment.

Ship Notice rules

Ship Notice rules are set by the Company Administrator.

Rule	Select rule to . . .
A Ship Notice cannot have more than one Product ID or part number	Ensure Suppliers create a Ship Notice where, for each line item entered, the product IDs or part numbers are the same. Otherwise, the Ship Notice line items can contain different product IDs or part numbers. Example: The Supplier enters a shipment quantity for two different Order schedules, one where the Part Number is 123, the other where the Part Number is 456. If this rule is: On (selected), OLV gives the Supplier an error message stating “All part numbers must match on this ASN,” and the Notice is not submitted to you. Off (not selected), OLV submits the Ship Notice to you.
A Ship Notice cannot contain line items with different Ship-To addresses	Ensure Suppliers create a Ship Notice where all line items are shipped to the same address. Otherwise, the Supplier can ship different line items to different addresses. OLV does not check the addresses, but you are asked to select a single address for OLV to map for the Ship Notice/ The single address that you select is the only address viewable in the EDI translation. Example: The Supplier, enters a shipment quantity for two different Order schedules, one with an address of 100 Edison Park Drive, the other with an address of 1600 Pennsylvania Avenue. If this rule is: On (selected), OLV gives the Supplier an error message stating “All ship-to address must match on this ASN,” and the Notice is not submitted to you. Off (not selected), OLV submits the Ship Notice to you.
A Ship Notice cannot contain line items from multiple Orders	Ensure Suppliers create a Ship Notice for line items in only one Order. Otherwise, the Supplier can enter line items from multiple Orders in the Ship Notice. Example: The Supplier searches the database for all Orders that need to be shipped and enters Ship Notice information. If this rule is: On (selected), OLV gives the Supplier an error message stating “Your Ship Notice cannot include quantities against multiple Orders,” and the Notice is not submitted to you. Off not selected), OLV submits the Ship Notice to you.
A Ship Notice cannot be created with a date in the past	Ensure Suppliers enter a current or future date into the Shipping Date field. Otherwise, the Supplier can enter any past, current, or future date in the Shipping Date field. Example: The current date is June 15 and the Supplier creates a Ship Notice with a Shipping Date of June 10. If this rule is: On (selected), OLV gives the Supplier an error message stating “Ship Notice Date” cannot be in the past, and the Notice is not submitted to you. Off (not selected), OLV submits the Ship Notice to you.
A Ship Notice cannot contain lines previously flagged with “Last Shipment” indicator	Ensure Suppliers do not create a Ship Notice for line items where 100% of the quantity has been shipped.
Limit by SN scheduled quantity - Tolerance nn %	Ensure Suppliers enter a Ship Quantity that equals the Requested Quantity plus a specified Tolerance (percentage of requested quantity). Otherwise, the Supplier can enter any Ship Quantity, even one that exceeds your Requested Quantity. Example: The Requested Quantity is 100 and the Tolerance is 10%. The Supplier creates a Ship Notice with a Ship Quantity of 111. If this rule is: On (selected), OLV gives the Supplier an error message stating “Shipment Quantity cannot exceed Requested Quantity,” and the Notice is not submitted to you. Off (not selected), OLV submits the Ship Notice to you.
Limit by SN received quantity - Tolerance nn %	Ensure Suppliers enter a Ship Quantity that equals the Open Quantity to Ship plus a specified Tolerance (percentage of open quantity). Otherwise, the Supplier can enter any Ship Quantity, even one that exceeds or is less than the Open Quantity to Ship. Selecting this rule tells OLV to calculate the Open Quantity to Ship based on the quantity received, rather than the quantity the Supplier shipped. These quantities can differ due to loss-in-transit, damage, shrinkage etc. Example: The Requested Quantity is 100, Open Quantity to Ship is 100 and the Tolerance is 10%. The Supplier enters SN#1 with a Ship Quantity of 80, and Buyer sends in a receipt quantity of 75. Then, in SN#2, the Supplier enters a final Ship Quantity of 20. If this rule is: On (selected), OLV calculates the Open Quantity to Ship to be 25 and rejects the Ship Notice. Off (not selected), OLV calculates the Open Quantity to Ship to be 20 and accepts the final Ship Notice. Important If you select this rule, you should also select the Limit invoice by receipt quantity - Tolerance nn % Invoice rule.
No rules	Select this option to place no ship quantity restrictions on the Supplier.

Ship Quantity

The number of parts in this shipment. The number should not exceed your requested quantity minus the Total Shipped Quantity.

Ship to Address

Location to which the items are being shipped.

Ship-to-Location ID

A Buyer-assigned code identifying one of their shipping destinations; for example a distribution center or store.

Shipped
Shipped (WTD)
Shipped (num Weeks ago)

Number of items that were shipped.

Shipment Date

The date the order is to ship.

Shipment Time

The time of day the order is to ship.

Shipped (full) or status

All of the quantities for all Order schedules were shipped, or the system received an EDI Shipping Notice document stating complete shipment.

Shipped (partial) or status

Some quantities or some Order schedules have been shipped, or the system received an EDI Shipping Notice document stating this.

SKU Number

The Buyer-assigned Stock Keeping Unit identification number used in inventory management.

SN Alert

Select to generate an email when that Supplier submits a Ship Notice in OLV. The email is sent to all recipients that you specify on the User Alerts page.

Special Charges

An optional or additional charge the Supplier is charging for a specific line item within an Invoice. A next to the amount indicates that the Supplier made comments specifically about this charge. Click the to read the text.

A Special Charge is added to the Invoice line item total.

split commit

A split commit is when the Supplier cannot guarantee the entire quantity on a given date, but is tied to a single part schedule. All split commits are considered to be missed commits.

standing Order

See “blanket Order.”

Status

Status	Icons and explanation
Acknowledged	Supplier acknowledged the Order by accepting or rejecting it, or the system received an EDI Order Acknowledgement. Acknowledged and accepted. Acknowledged but rejected. Acknowledgment not required. Acknowledged, but neither accepted nor rejected.
Committed	Fully committed. Supplier entered all the required commitment data for the Order. Partially committed. Supplier entered some, but not all of, the required commitment data for the Order. Fully missed. Supplier did not fulfill any of the commitment promise. Partially missed. Supplier did not fulfill all of the commitment promise.
Credit	Partial credit. Supplier entered a partial credit against the associated Invoice. Full credit. Supplier entered a complete credit against the associated Invoice.
Deleted	Status occurs when you delete either the Order or the Requested Quantity for a part schedule or Order line item.
Firm	You generate this status: This is a “true” order that you are requesting the Supplier to fill. That is, you are committing to purchase. This Order line item order is for a stipulated period of time. You cannot change the Order line item order details during the stipulated time period. The Supplier has not yet committed to the Order line item order. The Order line item has an assigned Order number.
Invoiced	Fully invoiced. Supplier submitted an Invoice(s) for all quantities against all Order line items, or the system received an EDI Invoice indicating this. Partially invoiced. Supplier submitted an Invoice(s) for some of the quantities or some of the Order line items, or the system received an EDI Invoice indicating this. Previously invoiced. There is a previous Invoice(s) against this Order.
New	Recently web-created Invoices that have not yet been sent to you.
Overdue	Applies to Firm orders that are past due. This status occurs when your Requested Arrival Date is past the current date, which is based your standard time, and you have not received a Shipping Notice.
Paid (full)	Fully paid. You or your Hub has paid all Invoices related to the Order, or the system received an RA or EDI 820 stating this. Partially paid. You or your Hub has made some payments related to the Order, or the system received an RA or EDI 820 stating this.
Planned	You generate this status. Planned Order line items are for Supplier planning purposes; they contain forecasted future requirements. For a planned Order line item: An Order number has not been assigned to the line item. You have not committed to the line item order. You can change the Order line item order details at any time. You can delete the Order line item order at any time.
Shipped (full)	Fully shipped. All quantities for all Order schedules were shipped, or the system received an EDI Shipping Notice document stating complete shipment. Partially shipped. Some quantities or some Order schedules have been shipped, or the system received an EDI Shipping Notice document stating this.
Submitted	Invoices that were sent.
Viewed	Supplier opened the Order on the web, or the system received an EDI functional acknowledgement.

Stock Condition

On the Search Inventory Activity page, search for a product that is based on its stock status.

Sub Contractor

On the Order, the name of the Supplier's company.

In a Remittance Advice, the Supplier's contact information.

Submitted status

The Invoice was sent to you or your Hub.

Supplier

On the Order, the name of the Supplier's company.

In a Remittance Advice, the Supplier's contact information.

Supplier Catalog Number
Supplier Part Number

Supplier's catalog number for the Order line item or the part schedule.

Supplier Item ID

The alphanumeric value the Supplier uses to identify a particular product.

Supplier Code

The specific business partner relationship code that you assigned the Supplier. Each Supplier has a unique company code within your company system.

Note: If the Supplier company has different branch locations, you might have assigned multiple Codes, with each Code representing a different branch location.

Supplier Number

The Vendor Number you assigned when you approved the Supplier as a Trading Partner.

Supplier SKU

The Supplier-assigned Stock Keeping Unit identification number used in inventory management.

Supplying Company

On the Order, he name of the Supplier's company.

In a Remittance Advice, the Supplier's contact information.

Tax Amount

Total tax amount for the goods being invoiced.

Taxable

Whether or not the line item is a taxable product.

Terms Description

Short description of the sale terms, for example, Net 30.

Terms Start from

Code identifying the date when the terms of sale begin.

1 - Ship date

2 - Delivery date

3 - Invoice date

Time Zone

For a Shipping Notice, the time zone that applies to the Shipment Time.

Total Amount

For a Remittance Advice, the sum of all amounts paid in the advice.

Total Shipped Qty

The total quantity the Supplier shipped for the specific parts schedule or Order line item. This number is:

Never less than your Requested Quantity, because the system assumes the Supplier shipped the Received Quantity.

Equal to the Received Quantity plus any quantity in transit; that is, any quantity that the Supplier has shipped but you have not yet received.

TransOrder Number

The voyage, trailer, or flight number.

TransOrder Method

How the items are being shipped; for example, Rail, Air, etc. Mutually Defined indicates you and the Supplier discussed this and agreed on the shipment method.

Unit Price

The price of the line item, per unit. The unit is specified in the UOM field, and the dollar type is specified in the Currency field.

UOM

Unit of Measure, which is the type of measure for the item; for example, EA for each, DZ for dozen. Ordering and shipping are based on this type of unit.

UPC

Number or code you assigned to the line item. The part number associated with the part schedule or the Order line item.

Vendor

On the Order, the name of the Supplier's company.

In a Remittance Advice, the Supplier's contact information.

Vendor Code
Vendor ID

The specific business partner relationship code you assigned the Supplier. Each Supplier has a unique company code within your company system.

Note: If the Supplier company has different branch locations, you might have assigned multiple Codes, with each Code representing a different branch location.

Vendor Item ID

Supplier's catalog number for the Order line item or the part schedule.

Viewed or status

Supplier opened the Order on the web, or the system received an EDI functional acknowledgement.

Weight

Weight of the total shipment. When creating a Shipping Notice, remember to select the Unit of Measure and Weight Type.

Weight Type

Type of shipment weight, for example, gross or net. Mutually Defined indicates you and the Supplier discussed this and agreed on the weight type.

16.2 release. Updated October 23, 2016 Trading Grid Online User Guide PDF

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