Active Orders Classic : Define Display Templates : Ship Notice Display Template
Ship Notice Display Template

Your company might require suppliers to provide certain data elements as part of the Ship Notice. Use this procedure to create the Ship Notice you want your suppliers to send.

To create ship notices

1
Click the Account Manager tab > Service Configuration > Form Edits.

The Form Edits - PO page opens.

2
Click the Ship Notice tab.

The Form Edits - Ship Notice page opens.

3
In the Header/Summary Fields section, indicate which fields you want to display on the Ship Notice, if they are required, and field lengths. Maximum field lengths are:
Field
Length
Field\
Length
Ship Notice Number
30
Notes
80
Carrier Code
17
Name
60
Carrier Name
35
Address
55
Carrier Tracking Number
30
City/Town
30
Transport Number
10
State/Province
2
Packing List Number
30
Postal Code
15
Amount of Packaging
7
Weight
10
4
In the Buyer Defined Input Fields - Header Level section:
a
Define additional fields you want to see in the Ship Notice header. Each field has a maximum of 30 characters.
b
To set a pairing condition, from the Flex Field Pair section, select a corresponding flex-field.
Example: If Header Field 1 is paired with Header Field 2 (which is Flex-Field 2) and if the supplier enters a value on field 1, then field 2 should also have a value. Otherwise, Active Orders generates an error if field 2 has no value. If the supplier does not put a value in either field, then no condition is affected.
5
In the Ship From Address, Shipment Equipment, and Line Field sections, specify the fields you want to display.
6
In the Buyer Defined Input Fields - Header Level and Buyer Defined Input Fields - Line Level sections:
a
Define additional fields that you want to see in the line item header area of the Ship Notice. Each field has a maximum of 30 characters.
b
To set a pairing condition, from the Flex Field Pair section, select a corresponding flex-field.
Example: If Line Field 1 is paired with Line Field 2 (which is Flex-Field 2) and if the supplier enters a value on field 1, then field 2 should also have a value. Otherwise, Active Orders generates an error if field 2 has no value. If the supplier does not put a value in either field, then no condition is affected.
7
In setting up the Ship Notice display template, customize the drop-down lists for Standard Carrier Alpha Codes, Service Contracts, and Buyer Locations. To do so:
a
Click Actions, and click Code Table Management.
b
Select the Code Table Name, enter the information in the fields, and click Add.

Repeat this step for all the codes you want to add.

c
Repeat steps a and b.
d
Click Actions, and click Save Code List to save your codes.
8
Click Preview Buyer Setting Changes.
9
Review the Ship Notice, and click Submit to save the settings.

16.2 release. Updated October 23, 2016


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