Legal Entity Partner List

Important: This topic applies, and its functions might be required, if you have Trading Partners that send or receive Non-Signed EDI Invoices.

Every Company that sends or receives Non-Signed EDI Invoices must maintain a file of Trading Partners with whom the invoices are exchanged to log and track Trading Partner changes. AIC provides a search function that lets you quickly find an associated Trading Partner's legal entity profile to see if, for example, contact information has changed or if the Trading Partner E-Invoicing agreement has terminated.

Note: A Legal Entity is the record of the unique Buyer or Supplier party, typically from a tax registration perspective, that exchange compliant invoices through AIC. This is a company or a business unit or division within a company. For example, Company ABC might operate in three European countries and might be registered as a unique entity with the tax offices of each of those three countries. Therefore, Company ABC has three corresponding legal entities configured within AIC.

To see a Trading Partner(s) associated to a specific Legal Entity or Legal ID

1	If necessary, log into the GXS Trading Grid and click the Reports tab.

2	On the left side, click Active Invoices > Active Invoices > Legal Entity Partner List.

The Legal Entity Partnership List page opens.

3	For My Legal Entity Name or My Legal Entity ID, enter a valid name or ID of the entity that trades with the Partner(s).

Note: A a valid Name or ID must be entered. If you do not know the exact Name or ID, contact your Company Administrator.

4	If you are looking for a specific Trading Partner that you trade with, enter that Trading Partner's Legal Entity Name or Legal Entity ID.

5	Click Search.

The page redisplays listing the Trading Partners associated to your Company's Legal Entity Name or ID that you specified.

From this page you can do the following:

To	Description
Resort the listing	Click the applicable column header.
View a log of changed information	Click for the applicable entity.
Download the listing	Click .

See also:

“Search for Invoices Using Active Invoices” on page 135

“Invoice Information Page” on page 164

“Information Links” on page 166

“Tax Exemption Justification Documents” on page 172

16.2 release. Updated October 23, 2016 Trading Grid Online User Guide PDF

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