Active Invoice Legal Profiles

If your company subscribes to the Active Invoices with Compliance (AIC) Active Invoices with Compliance (AIC) service, you must define and maintain the applicable legal profile(s), as nearly every country in the world has legislation to regulate electronic invoicing. While these regulations are often similar in purpose, specific requirements can vary by country. For example, data archiving requirements vary between six and eleven years, depending on which countries are involved with the invoice.

You must define a profile for each of your company's entities — that is, each of your divisions, sub-divisions, branches, plants, etc. — in each country where they have a valid Value Added Tax (VAT) or Tax ID number.

For example, a company that with headquarters in the United States, branch offices in Italy, France, and Spain, and manufacturing plants in Brazil and Mexico would need to define six profiles — one for each country.

A legal profile:

Identifies the default type of input the buyer receives.

Determines the period of time that invoices are available in the Invoice Archive.

Provides delivery options, including Secure Email Delivery.

Specifies contacts that receive email notifications about invoice processing.

Provides options for suppliers to display a logo and define additional content on invoice input.

Topics include:

“Define a Legal Profile” on page 364

“Maintain Legal Entity Relationships” on page 375

16.2 release. Updated October 23, 2016 Trading Grid Online User Guide PDF

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